Executive Board Duties
Trustee Duties
Only 1 Trustee's position becomes available at a time.
Is a member of the Executive Board.
Has one vote on Executive Board issues.
Oversee all business processes.
Ensure all association policies are adhered to.
Administer the business affairs of the association.
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President Duties
Preside at all membership meetings.
He shall by virtue of his office be Chairman of the Executive Board.
He shall present at each annual meeting of the organization an annual report of the work of the organization.
He shall appoint all committees, temporary or permanent.
He shall see all books, reports and certificates required by law are properly kept or filed.
He shall be one of the officers who may sign the checks or drafts of the organization.
He shall have such powers as may be reasonably construed as belonging to the Chief Executive of any organization.
Cast the tie breaking vote on the Executive Board.
Be responsible for the ideological and financial well being of the association.
To act upon association interests as necessary.
Oversees the goals and aspirations of the active membership.
Seek major corporate and local business sponsors.
Oversee committee activities.
Act as liaison with school districts and government entities.
Public relations.
Sets meeting agendas.
Assist commissioners as needed.
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Vice-President Duties
The Vice President shall preside over the directors of youth softball and baseball.
In the event of the absence or inability of the President to exercise his office become acting president of the organization with all the rights, privileges and powers as if he had been the duly elected president.
Is a member of the Executive Board.
Has one vote on Executive Board issues.
Assist directors of youth and adult entities and commissioners with administration duties with all association tournaments.
Learn President's duties.
Assist commissioners as needed.
Oversee league functions including pictures, Opening Day festivities, trophies, opening season tournaments, end of season tournaments.
Approve expenses up to 25 dollars.
Chair Rules and Officials Committees.
Co-Chairs the Concessions Committee with Concessions Manager.
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Treasurer Duties
Is one of the officers required to sign the checks and drafts of the organization.
Is a member of the Executive Board.
Is the Chair of the Fundraising Committee.
Has one vote on Executive Board issues.
Have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization.
Cause to be deposited in a regular business bank, trust company or legal investment for a non-profit corporation in this state a sum that is determined by the Executive Board.
Shall be one of the executives to sign checks or drafts for the organization.
No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it.
Render at stated periods as the January shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the January of such meeting.
Exercise all duties incident to the office of Treasurer.
Assist commissioners as needed.
In the absence of both the President and Vice-Presidents, the Treasurer serves as the Chair at the association meetings.
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Secretary Duties
A member of the Executive Board.
Chair of the Concession Committee.
Has one vote on Executive Board issues.
Keep the minutes and records of the organization in appropriate books.
File any certificate required by any statute, federal or state.
Give and serve all notices to members of this organization.
Be the official custodian of the records and seal of this organization.
Present to the membership at any meetings any communication addressed to the Secretary of the organization.
Submit to the Executive Board any communications addressed to the Secretary of the organization.
Attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.
Assist commissioners when needed.
Keeps a list of all active members.
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Baseball Director Duties
Is a member of the Executive Board.
Has one vote on Executive Board issues.
Presides as Co-Chair with Director of Youth Baseball of Officials and Rules Committees.
Shall oversee the operations of youth baseball.
Assist commissioners as needed.
Work issues within their activity.
Schedule facility times.
Oversee site preparation thru commissioners.
Approve and/or verify schedules including games or practices.
Public relations.
Shall report to the Vice President.
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Softball Director Duties
Is a member of the Executive Board.
Has one vote on Executive Board issues.
Presides as Co-Chair with Director of Youth Softball of Officials and Rules Committees.
Shall oversee the operations of youth softball.
Assist commissioners as needed.
Work issues within their activity.
Schedule facility times.
Oversee site preparation thru commissioners.
Approve and/or verify schedules including games or practices.
Public relations.
Shall report to the Vice President.
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Concession Manager Duties
Is a member of the Executive Board.
Co-Chairs Concessions Committee with Vice-President.
Has one vote on Executive Board issues.
Ensure the decisions of the Concessions Committee are carried out.
Coordinate the delivery of cash box to all concession stands.
Verify cash amount in each box after each days games and report amounts to treasurer.
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Equipment Manager Duties
Is a member of the Executive Board.
Has one vote on Executive Board issues.
Chairs the Equipment Committee.
Ensure the decisions of the Equipment Committee are carried out.
To inventory equipment before and after each athletic activities season with the assistance of each commissioner.
Recommend orders for replacement.
Order teams uniforms.
Coordinate field maintenance.
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